145 Emplois pour Administration - Stains

Fonds de dotation de l'Institut Henri Poincaré

Durée : 6 mois renouvelable mois

Administration / Secrétariat, Comptabilité

Télétravail : Oui

Publié le mercredi 06 août 2025

• Nom de la structure : Fonds de dotation de l'Institut Henri Poincaré
• Mode opératoire : Mixte
• Statut juridique : Fonds de dotation avec commissaire aux comptes
• Champs d’intervention :
  > Culture
  > Éducation
  > Recherche
  > Science

Le Fonds de dotation a la capacité de recevoir des fonds exclusivement du secteur privé de personnes physiques ou morales dont les passions sont en phase avec celles portées par l’Institut Henri Poincaré.

Il œuvre à la diffusion de la culture scientifique dans la société, y compris auprès de publics non spécialistes voire éloignés des sciences, et à la création de passerelles entre sciences et secteurs de l’économie et de l’industrie. Une attention particulière est portée à l’enseignement et à l’éducation, en vue d’éveiller des vocations pour les sciences et notamment les mathématiques.

L’Institut Henri Poincaré (IHP) est un centre de recherche dont les principales missions sont de promouvoir les échanges entre mathématiciens du monde entier, de diffuser les mathématiques et la physique théorique auprès du grand public et de contribuer à leur rayonnement. Dans le cadre du développement de sa politique scientifique et culturelle en faveur des chercheurs, du grand public et du monde socioéconomique, l’IHP a ouvert fin 2023 la Maison Poincaré - musée des mathématiques. Les missions de l’IHP s’articulent autour de 3 piliers : les activités de recherche et les programmes scientifiques internationaux, les activités de diffusion de la culture scientifique et les activités autour des ressources et de la bibliothèque.

Dans ce contexte, le Fonds de dotation de l‘Institut Henri Poincaré (FDD IHP) a été créé en juin 2016. Il permet de mobiliser des financements privés auprès d’entreprises, de fondations et de particuliers, afin de soutenir l’ensemble des activités de l’IHP recherche, ressources et diffusion.

Après avoir concentré ses soutiens sur la diffusion (réalisation d’expositions, de films.) ayant abouti à la réalisation de la Maison Poincaré, depuis l’année 2024 les financements sont affectés aussi aux programmes thématiques de Recherche en lien avec le Centre Émile Borel, département de l’IHP en charge de l’organisation et le suivi de ces programmes.

Actuellement, l’équipe opérationnelle du FDD IHP est composée de trois personnes : une Déléguée Générale, un Chargé de Mécénat et de Communication et une Assistante administrative.

Jusqu’à récemment, le budget annuel était entièrement consacré à des projets gérés en direct.
En 2025, le Fonds connaît une transformation majeure avec une augmentation de ses ressources, comprenant désormais des fonds spécifiquement dédiés à des institutions partenaires. Ce changement d’échelle nécessite une structuration plus professionnelle de notre fonctionnement interne.

Pourquoi ce poste ?
Le poste de Gestionnaire administration /finance pour accompagner cette montée en charge et mettre en place des nouvelles procédures. Le collaborateur travaillera étroitement avec la Déléguée générale, en lien avec l’expert-comptable externe, et jouera un rôle clé dans la fiabilisation et la modernisation de la gestion du Fonds.

Accompagner le développement du Fonds de dotation de l’Institut Henri Poincaré dans sa gestion administrative et financière

Suivi administratif et financier

• Suivi de la comptabilité générale (en lien avec l’expert-comptable) : classement des pièces, vérification des affectations, interface avec le cabinet
• Mise en place et gestion de la comptabilité analytique par projet / par institution
• Élaboration et suivi des budgets annuels et pluriannuels
• Suivi des dépenses, règlements fournisseurs, rapprochements bancaires
• Préparation des reportings financiers pour la direction et les institutions partenaires

Structuration et outils

• Formalisation et amélioration des procédures internes : validation des engagements, gestion documentaire, archivage
• Contribution au choix et à la mise en place éventuelle d’un nouvel outil de gestion comptable ou analytique
• Création de tableaux de bord financiers et indicateurs de suivi

Gestion des partenariats financiers

• Suivi administratif et financier des conventions de financement et partenariats
• Veille au respect des engagements financiers (plannings de versements, justificatifs, etc.)
• Préparation des éléments nécessaires aux audits, à la clôture annuelle et aux rapports aux donateurs

Compétences

• Gestion / finance / comptabilité acquis au sein de l’entreprise. Quelques connaissances du milieu associatif ou des fondations et fonds de dotation seront appréciées
• Maîtrise des principes de comptabilité analytique et de suivi budgétaire multi-projets
• Bonne maîtrise d’Excel (TCD, formules, tableaux de bord)
• Connaissance des outils de gestion comptable (ex : Sage, Cegid, QuickBooks, etc.)
• Capacité à travailler en lien avec un expert-comptable

Savoir-être

• Autonomie, rigueur et fiabilité
• Sens de l’organisation et capacité à structurer
• Aisance relationnelle et capacité à dialoguer avec des interlocuteurs variés
• Goût pour le travail dans une petite équipe, polyvalence, sens du service

• Type de contrat : Mécénat de compétence (6 à 12 mois renouvelables) ou CDD dans un premier temps
• Temps de travail : Temps plein (80% envisageable selon le profil)
• Convention de mise à disposition tripartite à établir entre l’entreprise, la ou la salariée, le Fonds)
• Localisation : Paris 5e, télétravail partiel possible
• Prise de poste : souhaitée à partir de septembre 2025

Envoyer lettre de motivaton et candidature à Brigitte Zana, Déléguée Générale du Fonds de dotation

• Prepare offer letters verify allowances and benefits and on-board new employees using hiring briefings.
• Process and update allowances of staff members while ensuring changes in personal situations and assessing eligibility.
• Handle administrative staff queries with diplomacy tact and discretion while escalating issues as necessary.
• Act as the first point of contact for incoming staff.
• Process reimbursement / payment requests concerning moves travel and installation allowances.
• Process all administrative actions accurately autonomously and in a timely manner i.e. internal nominations promotions transfers appointment extensions exceptional leave administration of statutory travel.
• Advise temporary staff members with respect to the French national insurance scheme and manage subsequent administrative processes related to enrolment.
• Enter and update all personnel and pay-related data in the HR database (SAP HCM) in a timely and precise manner.
• Maintain personnel records in the OECD archiving system (Livelink).

Relationship management and collaboration

• Build relationships with Resource Management Advisors and / or other relevant counterparts within EXD / HRM and the rest of the Organisation to ensure smooth processing of work.
• Act as a first point of contact for the other members of the team on operational matters and participate in the training of new team members.
• Act as a back-up for colleagues within the Staff Administration team.
• Flag administrative issues to the Staff Administration Team Lead.
• Identify and communicate process and guideline improvements within the unit.

Qualifications :

Ideal Candidate Profile

Academic Background

• A university degree in business human resource management public administration or a closely related field

Professional Background

• At least 5 years experience in human resource management service environment.
• Knowledge of HR administration rules and procedures of an international organisation would be a definite advantage.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite (Word Excel Outlook).
• Very good knowledge of human capital management (HCM) systems (. SAP HCM SmartRecruiters) and / or the ability to learn new systems quickly.

Languages

• Fluency in one of the two OECD official languages (English and French) and working knowledge of the other.
• Very good drafting skills in both languages are required.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes : Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies.

Additional Information :

Closing Date

• This vacancy should be filled as soon as possible and applications should reach us no later than midnight 29 July2025 (Paris time) .

Contract Duration

• This vacancy will be used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate.

What the OECD offers

• Depending on level of experience monthly salary starts at 4 422.72 EUR plus allowances based on eligibility exempt of French income tax.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
• Click hereto learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.
• This vacancy may be used to create a pool of candidates for comparable positions both for open-ended and fixed-term functions.

Selection Process

• For retained candidates the selection process may include a video-recorded interview job-based assessment and panel interviews. Please note that due to the holiday period over the summer successful candidates will be invited to the testing phase in early September.
• The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.
• The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Remote Work : Employment Type :

Full-time

Key Skills

Administrative Functions,office supplies,Personnel Matters,Records Management,Office Procedures,Space Management,Daily Operations,Administrative Policies,Personnel Management,Administrative Services,Interpersonal skills,Telephone Calls,Travel Arrangements,Administrative Procedures,Word Processing

Experience : years

Vacancy : 1

• Provide expert guidance and information to staff on all allowances specific to the OECD and ensure compliance with the relevant provisions of the OECD Staff Regulations and Rules.
• Monitor entitlement to family-related allowances ensuring changes in personal situations are taken into account and ensure eligibility.
• Provide guidance on reimbursement / payment requests concerning moves travel and installation allowances.
• Process complex administrative actions accurately autonomously and in a timely manner.
• Manage and update all allowance-related data in the HR data base (SAP HCM) in a timely and precise manner.
• Prepare and process memoranda related to external mobility.
• Monitor the maintenance of personnel records in the OECD archiving system (Livelink).
• Handle administrative staff queries and requests with diplomacy managing sensitive situations with tact and discretion while escalating issues as necessary.
• Organise and manage internal audits to ensure compliance with the Staff Regulations and Rules and the correct allocation of allowances and benefits.
• Provide recommendations to enhance administrative processes and improve efficiency and effectiveness

Relationship management and collaboration

• Build relationships within EXD / HRM and the rest of the Organisation and work with them to ensure smooth processes.
• Act as the first point of contact for other team members on any complex files.
• Ensure the effective and efficient management of the workload within the team.
• Act as the back-up for colleagues within the Staff Administration team including the Staff Administration Team Lead and actively participate in the upskilling of new team members
• Flag administrative issues and updates on individuals to the Staff Administration Team Lead.

Qualifications :

Ideal Candidate Profile

Academic Background

• An advanced university degree in business human resource management public administration or a closely related field.

Professional Background

• At least 7 years experience in human resource management service environment.
• Knowledge of HR administration advisory rules and procedures of an international organisation would be a definite advantage.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite (Word Excel Outlook).
• Very good knowledge of human capital management (HCM) systems (. SAP HCM) and / or the ability to learn new systems quickly.

Languages

• Fluency in one of the two OECD official languages (English and French) and working knowledge of the other.
• Very good drafting skills in both languages is required.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes : Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies.

Additional Information :

Closing Date

• This vacancy will be filled as soon as possible and applications should reach us no later than 23h59 29 July2025 (Paris time).

Contract Duration

This vacancy willbe used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate.

What the OECD offers

Depending on level of experience monthly salary starts at 5134.64 EUR plus allowances based on eligibility exempt of French income tax.

• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
• Click hereto learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.
• This vacancy may be used to create a pool of candidates for comparable positions both for open-ended and fixed-term functions.

Selection Process

For retained candidates the selection process may include a video-recorded interview job-based assessment and panel note that due to the holiday period over the summer successful candidates will be invited to the testing phase in early September.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Remote Work : Employment Type :

Full-time

Key Skills

Administrative Functions,office supplies,Personnel Matters,Records Management,Office Procedures,Space Management,Daily Operations,Administrative Policies,Personnel Management,Administrative Services,Interpersonal skills,Telephone Calls,Travel Arrangements,Administrative Procedures,Word Processing

Experience : years

Vacancy : 1